Build your audit evidence request tracker.

How to build your audit evidence request tracker

1. 1

   Describe the job

   Keep audit requests, reporting periods and evidence versions in one review queue.

2. 2

   Review the first version

   Choose how the evidence coordinator records the request and how the evidence owner reviews the next step.

3. 3

   Refine the views

   Ask First to adjust the fields and views for the people who will use the app.

4. 4

   Test before sharing

   Walk through the process with a sample record and check who owns the next action.

What to include in your audit evidence request tracker

• Keep the request in context

  Keep request, period, requested evidence, source owner, version and review outcome together so the next person can understand the request or record.

• When the next step needs a decision

  An audit request asks for June evidence but receives a July document. Keep the request open and return the period mismatch to the source owner.

• Keep review outcome visible

  Record the reviewed evidence version and any unanswered request separately.

• Choose what each person needs

  Give the evidence coordinator a working view and the evidence owner a review view. Keep request and period attached to the decision as the work moves between them.