Give missed sessions a clear route to an agreed replacement.
Keep cohort session changes connected to instructor availability and learner confirmation.
How to build your cohort session changes
Describe the job
Keep cohort session changes connected to instructor availability and learner confirmation.
Review the first version
Choose how the training coordinator records the Cohort and how the instructor reviews the next step.
Refine the views
Ask First to adjust the fields and views for the people who will use the app.
Test before sharing
Walk through the process with a sample record and check who owns the next action.
Follow Session change SC-047 through the handoffs.
This fictional cohort session changes example shows the ordinary handoff and the decision that remains open.
Cohort session changes example
- Record
- Session change SC-047
- Cohort
- Spring group B
Current stage · Training coordinator
Link the missed session
A fictional learner misses module 3 in the spring cohort.
Read the full walkthrough
Link the missed session
A fictional learner misses module 3 in the spring cohort.
- Record:
- Session change SC-047
- Cohort:
- Spring group B
Check the replacement class
The instructor identifies a later session with one provisional place.
- Record:
- Session change SC-047
- Module:
- 3
Ask the learner to confirm
The learner accepts that date while the coordinator checks the remaining capacity.
- Record:
- Session change SC-047
- Original record:
- Absence retained
Record the agreed alternative
The agreed replacement links back to the original absence instead of rewriting it.
- Record:
- Session change SC-047
- Alternative:
- Following Tuesday session
What to include in your cohort session changes
Keep the Cohort in context
Keep Cohort, module, original session, attendance issue, replacement session, instructor response and learner confirmation together so the next person can understand the request or record.
When the next step needs a decision
A sample learner misses module 3 in the spring cohort. The instructor identifies a later session with one provisional place.
Keep learner confirmation visible
Record the agreed replacement session and the learners still awaiting an update.
Choose what each person needs
Give the training coordinator a working view and the instructor a review view. Keep Cohort and module attached to the decision as the work moves between them.
Questions about cohort session changes
Start with Cohort, module, original session, attendance issue, replacement session, instructor response and learner confirmation. Describe who enters the information and who reviews the next step.
Try the workflow with your own process in mind.
Start with your workflow and make it yours.
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