Plan event seating without losing the guest details.
Build a seating planner around your venue, guest groups and allocation decisions. Keep layout changes and seating requests visible to the people organizing the event.
How to build your event seating planner
Describe the job
Build a seating planner around your venue, guest groups and allocation decisions. Keep layout changes and seating requests visible to the people organizing the event.
Review the first version
Build a seating planner around your venue, guest groups and allocation decisions. Keep layout changes and seating requests visible to the people organizing the event.
Refine the views
Ask First to adjust the fields and views for the people who will use the app.
Test before sharing
Walk through the process with a sample record and check who owns the next action.
A layout change splits a guest group.
Follow one example through the people and decisions involved.
A layout change splits a guest group
- Group
- EVT-032
- Request
- Four adjacent seats
Current stage · Guest coordinator
Record the group request
Group EVT-032 needs four adjacent seats, including one accessible position, at an evening event.
Read the full walkthrough
Record the group request
Group EVT-032 needs four adjacent seats, including one accessible position, at an evening event.
- Group:
- EVT-032
- Request:
- Four adjacent seats
Review the new layout
The venue removes a row. The planner flags the affected allocation and compares the remaining options.
- Layout change:
- One row removed
- Requirement:
- One accessible position
Confirm the arrangement
The guest coordinator records the agreed seats and the layout version used for the final plan.
- Allocation:
- Agreed with coordinator
- Layout version:
- Recorded with final plan
What to include in your event seating planner
Set out the venue
Record sections, rows or tables and the seats available in each layout version.
Keep group requests together
Capture group size, adjacent-seat preferences and accessibility requirements alongside the allocation.
Review layout changes
Flag allocations affected by a removed seat or changed table so a coordinator can agree a new arrangement.
Choose tables or rows
Use table-based seating for a dinner or section, row and seat labels for an auditorium.
Keep allocation decisions clear
Show unassigned groups, provisional allocations and confirmed arrangements in separate views.
Questions before you build
Describe your current process, who uses it and the fields you need. For this app, start with venue layout, section, row, seat, accessibility request, group allocation. You can edit the example prompt before continuing.