Build your event venue readiness checklist.

How to build your event venue readiness checklist

1. 1

   Describe the job

   Keep venue requirements and unresolved room preparations visible before an event.

2. 2

   Review the first version

   Choose how the event coordinator records the venue and how the programme owner reviews the next step.

3. 3

   Refine the views

   Ask First to adjust the fields and views for the people who will use the app.

4. 4

   Test before sharing

   Walk through the process with a sample record and check who owns the next action.

What to include in your event venue readiness checklist

• Keep the venue in context

  Keep venue, room, required item, responsible owner, evidence and open item together so the next person can understand the request or record.

• When the next step needs a decision

  A room is furnished but the agreed audio test has not been recorded. Keep technical readiness open before the event coordinator accepts the room.

• Keep open item visible

  Leave the missing item assigned until its completion is reviewed.

• Choose what each person needs

  Give the event coordinator a working view and the programme owner a review view. Keep venue and room attached to the decision as the work moves between them.