Build your exam administration planner.

How to build your exam administration planner

1. 1

   Describe the job

   Coordinate exam rooms, invigilators and access arrangements by session.

2. 2

   Review the first version

   Choose how the exam administrator records the session and how the timetable coordinator reviews the next step.

3. 3

   Refine the views

   Ask First to adjust the fields and views for the people who will use the app.

4. 4

   Test before sharing

   Walk through the process with a sample record and check who owns the next action.

What to include in your exam administration planner

• Keep the session in context

  Keep session, module, room, invigilator, capacity, access requirement and readiness together so the next person can understand the request or record.

• When the next step needs a decision

  An exam room's capacity is below the confirmed candidate count. Flag the shortfall before the coordinator records a venue decision.

• Keep readiness visible

  Keep the unresolved room or staffing requirement visible before confirming readiness.

• Choose what each person needs

  Give the exam administrator a working view and the timetable coordinator a review view. Keep session and module attached to the decision as the work moves between them.