Build your meeting room booking app.

How to build your meeting room booking app

1. 1

   Describe the job

   Coordinate room requests, capacity and confirmed meeting times.

2. 2

   Review the first version

   Choose how the meeting organizer records the room and how the room coordinator reviews the next step.

3. 3

   Refine the views

   Ask First to adjust the fields and views for the people who will use the app.

4. 4

   Test before sharing

   Walk through the process with a sample record and check who owns the next action.

What to include in your meeting room booking app

• Keep the room in context

  Keep room, capacity, requested slot, organiser, confirmation and conflict together so the next person can understand the request or record.

• When the next step needs a decision

  Two meetings request the same room for overlapping times. Preserve both requests and confirm only the allocation accepted by the room coordinator.

• Keep conflict visible

  Keep overlapping requests provisional until the organizer agrees an available room.

• Choose what each person needs

  Give the meeting organizer a working view and the room coordinator a review view. Keep room and capacity attached to the decision as the work moves between them.