Build your petty cash reconciliation.

How to build your petty cash reconciliation

1. 1

   Describe the job

   Compare petty-cash receipts and recorded expenses with the cash actually counted.

2. 2

   Review the first version

   Choose how the finance coordinator records the cash period and how the budget owner reviews the next step.

3. 3

   Refine the views

   Ask First to adjust the fields and views for the people who will use the app.

4. 4

   Test before sharing

   Walk through the process with a sample record and check who owns the next action.

What to include in your petty cash reconciliation

• Keep the cash period in context

  Keep cash period, opening balance, receipt, expense, observed cash and variance together so the next person can understand the request or record.

• When the next step needs a decision

  A sample cash box opens at 100 and has 30 in documented expenses but only 65 remaining. Record the five-unit variance for review rather than forcing a balanced result.

• Keep variance visible

  Keep an unexplained variance open for the cash owner's review.

• Choose what each person needs

  Give the finance coordinator a working view and the budget owner a review view. Keep cash period and opening balance attached to the decision as the work moves between them.