Keep missing documents and review queries tied to the right reporting period.
Keep client documents and review queries aligned to the reporting period.
How to build your reporting-period document checklists
Describe the job
Keep client documents and review queries aligned to the reporting period.
Review the first version
Choose how the client coordinator records the Client and how the accounting reviewer reviews the next step.
Refine the views
Ask First to adjust the fields and views for the people who will use the app.
Test before sharing
Walk through the process with a sample record and check who owns the next action.
Follow Document checklist DC-067 through the handoffs.
This fictional reporting-period document checklists example shows the ordinary handoff and the decision that remains open.
Reporting-period document checklists example
- Record
- Document checklist DC-067
- Required period
- April
Current stage · Client coordinator
Open the engagement period
A fictional engagement requires a statement for the April reporting period.
Read the full walkthrough
Open the engagement period
A fictional engagement requires a statement for the April reporting period.
- Record:
- Document checklist DC-067
- Required period:
- April
Record the supplied documents
The client supplies a March statement and a supporting schedule.
- Record:
- Document checklist DC-067
- Received statement:
- March
Raise the period-specific query
The reviewer marks the statement as received but unsuitable for the April request.
- Record:
- Document checklist DC-067
- Review status:
- Query open
Keep review acceptance outstanding
The coordinator asks for the April statement while keeping the supplied March file linked to its own period.
- Record:
- Document checklist DC-067
- Next request:
- April statement
What to include in your reporting-period document checklists
Keep the Client in context
Keep Client, engagement, reporting period, requested document, received status, reviewer, review query and client response together so the next person can understand the request or record.
When the next step needs a decision
A sample engagement requires a statement for the April reporting period. The client supplies a March statement and a supporting schedule.
Keep client response visible
Leave the query open until the reviewer accepts the client's response.
Choose what each person needs
Give the client coordinator a working view and the accounting reviewer a review view. Keep Client and engagement attached to the decision as the work moves between them.
Questions about reporting-period document checklists
Start with Client, engagement, reporting period, requested document, received status, reviewer, review query and client response. Describe who enters the information and who reviews the next step.
Try the workflow with your own process in mind.
Start with your workflow and make it yours.
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